Conference Program Advertisements
Our sponsors will be listed on our conference website. Please provide a copy of your company logo and a link to your company website with this agreement for our Synergy2017 website.
The Marquee, Platinum, and Gold Sponsorships include an advertisement in the conference program. TradePMR must receive the print-ready ad copy no later than April 3, 2017. The advertisement should provide an overview of your company and services. The Marquee and Platinum Sponsorships should be no larger than 8″ x 10.5.” The Gold Sponsorship should be no larger than 8″ x 5″.
As an exhibitor, you acknowledge that all advertising materials are subject to TradePMR’s review and may be required to be modified if such advertisements do not meet financial services industry standards.
Exhibition Rules and Regulations
Space Assignment: Exhibit space will be assigned on a first-come, first-served basis. No space will be assigned until full payment is received. TradePMR reserves the right to shift space assignment after the contract has been signed if it becomes necessary to do so. Space is leased with the understanding that the exhibitor will hold TradePMR harmless and indemnify from any and all liability which may result from any cause.
Payment: Payment is due in full by April 3, 2017.
Cancellations: Any cancellation must be made in writing. This agreement cannot be cancelled after April 3, 2017. After April 3, 2017 the exhibitor and/or signee are fully responsible for all charges as outlined on the front of this agreement whether the exhibitor uses the contracted space or not. Payment is due in full with this agreement.
Arrangement of Exhibits: Exhibit booths are furnished with skirted tables, chairs, and a power source. The exhibitor must provide to TradePMR no later than April 3, 2017, a list of additional services or requirements, including equipment, furniture, electric requirements, etc. The additional services and requirements are the sole responsibility of the exhibitor and will be invoiced directly to the exhibitor by the hotel. The hotel may not accommodate requests made after April 3, 2017.
Package Room: A package room is available for receipt, holding, and delivery of packages to the exhibit showcase. The package room may not be used as storage. Packages for functions may be delivered to the hotel up to one week prior to the event. Send packages to the following address:
Eden Roc Miami Beach Resort
4525 Collins Ave
Miami Beach, FL 33140
HOLD FOR (Your Company Name)
All shipments and packages are handled by the UPS Store in the business center of the hotel. The exhibitor is responsible for all storage and handling fees charged by the hotel (list of prices available on request).
General Restrictions: The use of flammable and volatile materials is prohibited. This includes tanks and attached machinery and vehicles. All butane, propane, and/or any other kinds of flammable gas pressured vessel, including empty vessels, are strictly prohibited. Draping materials and other decorative materials must be flame-proof and comply with all state and local regulations. Exhibitors are prohibited from using amplifying equipment that is objectionable. Exhibitors must confine their activities to their contracted space. Exhibitors will not be permitted to use strolling entertainment or to distribute samples or souvenirs except from their own exhibit space. TradePMR reserves the right to require modifications of any questionable exhibitor.
Liabilities: The exhibitor agrees to hold harmless and indemnify TradePMR, its affiliates, employees, and agents and the hosting facility and its employees for any damages to, loss of, or destruction of the exhibitor’s property or injuries to the exhibitor, its representatives, agents, or employees. The exhibitor expressly waives all claims for loss, damage, destruction, or injury. TradePMR and its affiliates will not be liable for failure to hold the exhibition as scheduled or for cancellation as a result of fire, or any act of nature, or the public enemy, or strike, or epidemic, or any law or regulation of public authority, or any other act beyond the control of TradePMR which makes it impossible or impractical to hold the exhibition. Any payment for booth space, less actual expenses incurred in connection with the exhibits, will be returned upon such cancellation.
Insurance: Exhibitors wishing to insure their materials, goods, and/or wares on display in the exhibit against damage by fire, accident, loss or liability of any kind, must do so at their own expense.
Admissions: TradePMR will have sole control over the admissions of persons. All persons visiting the exhibit area must be registered for the conference.
Rules and Regulations: Exhibitors will abide by all other provisions of these rules and regulations, with the fire regulations, and all other regulations of government agencies and the hosting facility. It is expressly understood and agreed by the exhibitor that the rules and regulations of the exhibit as issued or amended by TradePMR are hereby made an integral part of the contract and of the agreement between the exhibitor and TradePMR.
Non-Competition: As an exhibitor, you acknowledge and agree that the sale or unauthorized use or disclosure to any third party for any purpose of TradePMR’s proprietary information constitutes unfair competition.
As an exhibitor, you agree not to engage in or participate in any unfair competition with TradePMR. Exhibitor agrees not to contact, directly or indirectly, the clients disclosed by Trade-PMR for purposes of soliciting business away from TradePMR or for introducing to clients any third parties who have any business interest which competes with TradePMR.
As an exhibitor, you shall not, without the prior written approval of an authorized officer of TradePMR, directly or indirectly, disclose proprietary information to any person or entity except for its employees, attorneys or accountants on a need-to-know basis or as may be required by law or regulation or demanded by any court or administrative agency.
We agree to comply with the exhibit regulations, instructions, and conditions as published with this agreement and with all conditions under which the facilities have been rented to Trade-PMR, Inc.